VoortwareThe right details from the start.
A request form asks the questions you need answered to prepare a useful quote.
Quote systems
Collect the right details, calculate prices using your rules and send a quote your client can approve online. Without rebuilding a spreadsheet or Word document every time.
Illustrative example. Your version follows your workflow.
Built around your work
What you can do with it.
Calculations that follow your rules.
Products, quantities and pricing rules form a quote your team can review.
From sending to approval.
Generate the quote, track its status and let your client approve it online.
What's included
- Custom request forms
- Automatic price calculation
- Digital quote generation (PDF)
- Status tracking
- Digital sign-off
- Connects to your CRM/accounting
Common integrations
- CRM
- Pricing rules
- Accounting
- Digital sign-off
In practice
A request is filled in completely and immediately translated into a quote.
The client provides all relevant information, pricing logic does the maths and approval can come back digitally.
Faster from first request to clear quote.
We start with your process, not the technology. For serious projects we build a free prototype upfront.
Example workflow
- 01
Request
- 02
Pricing logic
- 03
Digital sign-off
From € 9,500Fixed price, agreed upfront
4–8 weeksOn average to a working version
FreeIntroduction and discovery upfront
When it makes sense
Sound familiar?
- 01Your team prepares many quotes, and the first request often lacks information.
- 02Pricing calculations are done in separate documents or spreadsheets.
- 03You want to quote faster without back-and-forth emails or version chaos.
More about quote systems
A custom quote system means clients fill in their request completely, your pricing logic calculates automatically and a PDF quote is ready — without manual copy-pasting. No more chasing missing info, no more quotes in Word being edited version after version.
Voortware builds custom quote systems for SMEs in Amsterdam and beyond. With automatic pricing, status tracking, digital sign-off and integrations with your CRM or accounting system. Fixed price, delivery in four to eight weeks on average.
The price depends on your pricing rules, request steps and integrations. Want an honest picture of what this means for your situation? Read how an AI quote system works in practice or what custom software costs.
Before we start.
Do you also work with existing systems?
Yes. We regularly integrate with existing applications: from email systems and CRMs to industry-specific software. If there's an API or export available, we can generally work with it.
How long does a build project typically take?
Projects are delivered in 4 to 8 weeks on average, depending on scope and complexity. For larger systems we build in phases, with a working version every 1 to 2 weeks.
What happens after delivery?
We help your team get started with the new system. After that you can choose a partnership for further development or maintenance on demand.
Is my data safe with you?
Yes. We use encrypted connections, store as little data as possible, and sign a data processing agreement on request. Your business data remains yours.
Let's build
it.
Bring a request, a spreadsheet or a process that takes too much time. We'll explore what would help and whether custom software is the right fit.
Book an introduction