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Quote systems
From request to approval without loose emails.
In practice
This is what it looks like in practice.
No abstract tech speak, a concrete picture of how the service works in your operation.
All the information you need, first time.
A custom quote system means clients fill in their request completely, your pricing logic calculates automatically and a PDF quote is ready — without manual copy-pasting. No more chasing missing info, no more quotes in Word being edited version after version.
Voortware builds custom quote systems for SMEs in Amsterdam and beyond. With automatic pricing, status tracking, digital sign-off and integrations with your CRM or accounting system. Fixed price, delivery within four to six weeks.
A full quote system typically costs €5,000 to €12,000. Want an honest picture of what this means for your situation? Read how an AI quote system works in practice or what custom software costs.
Example scenario
A request is filled in completely and immediately translated into a quote.
The client provides all relevant information, pricing logic does the maths and approval can come back digitally.
RequestPricing logicDigital sign-off
Faster from first request to clear quote.
Good fit
Who this is suitable for.
This service works best when one or more of these situations sound familiar.
01
Your team makes many quotes and often misses information in the first request.
02
Pricing calculations are done in separate documents or spreadsheets.
03
You want to quote faster without back-and-forth emails or version chaos.
What you get
- Custom request forms
- Automatic price calculation
- Digital quote generation (PDF)
- Status tracking
- Digital sign-off
- Connectable to CRM/accounting
Common integrations
CRMPDFEmailPricing rulesAccountingDigital sign-off
Typical result
- Less time spent preparing and fixing quotes.
- More consistent quotes with fewer calculation errors.
- Faster responses to clients.
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Frequently asked questions
Anything else on your mind?
About working together, the process and what happens after delivery. Clear answers before we start.
Do you also work with existing systems?
Yes. We regularly integrate with existing applications: from email systems and CRMs to industry-specific software. If there's an API or export available, we can generally work with it.
Do you use off-the-shelf AI tools or build custom?
Both, depending on what the situation calls for. Sometimes a smart integration with an existing AI model is the fastest solution. Sometimes we build something fully custom. We always choose the approach that best fits your use case, not the most expensive one.
How long does a build project typically take?
Simpler projects are usually delivered in 4 to 8 weeks, depending on scope and complexity. For larger systems we build in phases, with a working delivery every 2 to 3 weeks.
Is my data safe with you?
Yes. We use encrypted connections, store as little data as possible, and sign a data processing agreement on request. Your business data remains yours.