Next step
Ready for a client portal?
Book a no-obligation introduction. We'll explore together whether a portal is the smartest first step.
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In practice
This is what it looks like in practice.
No abstract tech speak, a concrete picture of how the service works in your operation.
No more loose emails. Everything in one place.
A custom client portal means requests, documents and status updates in one place — under your own brand. No email chaos, no hunting through attachments. That's exactly where custom software makes the difference for SMEs that want to work faster.
We build entirely to your spec from Amsterdam: your branding, your terminology, your process. Connectable to your CRM, back-office or email system. Fixed price and a working delivery within four to six weeks — no enterprise project.
A client portal at Voortware typically costs €6,000 to €14,000 depending on scope and integrations. We work exclusively with fixed prices. Want to know whether custom software is the right choice? Read our article on custom software vs. standard packages.
View the example screen
Example scenario
A client submits a request and tracks everything in their own portal.
From first request to documents and status updates — no loose attachments or inbox searching.
RequestDocumentsLive status
One central place per client file, under your own brand.
Good fit
Who this is suitable for.
This service works best when one or more of these situations sound familiar.
01
You receive many recurring requests or client queries that currently arrive by email.
02
Documents, statuses and comments are scattered across inboxes, folders and separate tools.
03
You want a more professional image with a portal in your own branding and terminology.
What you get
- Request and order tracking
- Document uploads and digital archive
- Automatic status notifications
- Your branding, your terminology
- Secure login
- Connectable to your back-office
Common integrations
CRMAccountingEmailPDF archiveLogin/rolesClient files
Typical result
- Fewer loose emails and less searching per case.
- Clients can see for themselves where things stand and what the status is.
- Your team works from a single source of truth.
Free · no obligation
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Frequently asked questions
Anything else on your mind?
About working together, the process and what happens after delivery. Clear answers before we start.
Do you also work with existing systems?
Yes. We regularly integrate with existing applications: from email systems and CRMs to industry-specific software. If there's an API or export available, we can generally work with it.
Do you use off-the-shelf AI tools or build custom?
Both, depending on what the situation calls for. Sometimes a smart integration with an existing AI model is the fastest solution. Sometimes we build something fully custom. We always choose the approach that best fits your use case, not the most expensive one.
How long does a build project typically take?
Simpler projects are usually delivered in 4 to 8 weeks, depending on scope and complexity. For larger systems we build in phases, with a working delivery every 2 to 3 weeks.
Is my data safe with you?
Yes. We use encrypted connections, store as little data as possible, and sign a data processing agreement on request. Your business data remains yours.