Next step
Ready to stop doing things manually?
Book a no-obligation introduction. We'll sketch which steps should be automated first.
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In practice
This is what it looks like in practice.
No abstract tech speak, a concrete picture of how the service works in your operation.
5 to 20 hours saved per week.
Workflow automation for SMEs means replacing repetitive manual work — forwarding documents, chasing follow-ups, updating systems — with software that runs it automatically. Typically 5 to 20 hours per week back for your team, without losing control over exceptions.
Voortware builds custom workflow automation from Amsterdam. From document processing to notification flows and API integrations with your CRM or accounting system. With built-in logging and error handling so it stays reliable — even when something goes wrong.
Simple automations start at €2,500. More complex workflows with multiple steps run between €6,000 and €15,000. Always fixed price. Want to know which processes qualify first? Read workflow automation for SMEs: when does it make sense?
View the example screen
⚡
Trigger⚙️
Process✉️
Notify✓Form received — 09:14
✓Data pushed to CRM — 09:14
✓Confirmation email sent — 09:14
Example scenario
A trigger automatically starts a series of actions without manual forwarding.
After a form, email or status change, data is processed, tasks are created and notifications are sent.
TriggerProcessNotify
Recurring work runs automatically through your process.
Good fit
Who this is suitable for.
This service works best when one or more of these situations sound familiar.
01
Your team performs the same administrative tasks manually every day.
02
Follow-up gets delayed because processes depend on manual forwarding.
03
You want to save time without losing control over exceptions and errors.
What you get
- Document processing
- Email and notification flows
- API integrations
- Error-free repetitive processes
- Triggers on data or time
- Logging and error handling
Common integrations
EmailCRMAccountingWebhooksPlanningDatabase
Typical result
- 5 to 20 hours per week saved on well-chosen processes.
- Fewer errors in repetitive work.
- Faster follow-up without extra coordination.
Free · no obligation
Discover where your business loses time in 2 minutes.
Start with the Growth Scan. A practical view of your processes and where automation can make a difference.
Frequently asked questions
Anything else on your mind?
About working together, the process and what happens after delivery. Clear answers before we start.
Do you also work with existing systems?
Yes. We regularly integrate with existing applications: from email systems and CRMs to industry-specific software. If there's an API or export available, we can generally work with it.
Do you use off-the-shelf AI tools or build custom?
Both, depending on what the situation calls for. Sometimes a smart integration with an existing AI model is the fastest solution. Sometimes we build something fully custom. We always choose the approach that best fits your use case, not the most expensive one.
How long does a build project typically take?
Simpler projects are usually delivered in 4 to 8 weeks, depending on scope and complexity. For larger systems we build in phases, with a working delivery every 2 to 3 weeks.
Is my data safe with you?
Yes. We use encrypted connections, store as little data as possible, and sign a data processing agreement on request. Your business data remains yours.